Microsoft Viva Engage Migration Made Easy: Tips and Best Practices
As September 2025 looms closer, organizations must prepare for the shutdown of Workplace from Meta. Workplace has always been the preferred platform for leadership communications, employee engagement, and internal HR updates.
But now that it’s about to close, decision-makers must ask themselves an important question: What comes next?
The goal of this migration process is to make sure that the engagement, communication, and teamwork that characterize your company culture are maintained, not merely to replace a product.
Regardless of whether your team is in-person, remote, or hybrid, the correct platform may improve collaboration and increase output. Your team will remain engaged and connected during the transition if the migration goes smoothly.
We will explain why Viva Engage is the ideal platform for your company, coach you through the procedures to migrate from Workplace to Viva Engage, and cover the costs associated with the process in this extensive guide.
The Workplace to Microsoft Viva Engage Migration Opportunity
There is a chance to improve your company’s digital workplace strategy as Workplace moves from Meta to Viva Engage.
Viva Engage, a component of the Microsoft 365 package, enables businesses to give staff members a more cohesive, scalable, and cooperative experience.
It might be challenging to preserve organizational culture and promote communication in the remote and hybrid work environments of today.
Formerly known as Yammer, Viva Engage integrates social networking into the workplace, enabling staff members to interact, share, and connect with leaders and coworkers in a user-friendly setting.
This tool’s smooth integration with Teams, SharePoint, and OneDrive guarantees that communication remains efficient while streamlining cooperation.
Additionally, by switching to Viva Engage, you can take advantage of Microsoft 365’s robust capabilities, which provide enhanced functionality and integration that is future-proof.
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What Does the Migration from Workplace to Viva Engage Look Like?
We at PSSPL have created a Viva Engage migration strategy to ensure a seamless transfer. We can assist you with data migration while making sure that your team members have a smooth transition to the new platform thanks to our years of experience with Enterprise Social Network (ESN) adoption.
Our migration process is broken into three key phases:
Phase 1: Discover – Preparing for Migration
Understanding the extent of your needs and testing the procedure to make sure it works well for your company are the initial steps in the migration process.
This stage entails:
- Discovery and Planning: To make sure we comprehend the particular requirements of your company, we evaluate how you now use Workplace, including your engagement levels, key content, and workflows.
- Proof of Concept Migration: We perform a dry-run migration to validate your content and make sure there is no data loss before moving on with a full migration.
- Scope Validation: To make sure no important procedures are overlooked, we verify the requirements of your migration.
Phase 2: Content Migration – Moving Data Safely
We use our specialist technologies to safely move your stuff after we have a clear image. What takes place during this stage is as follows:
- Deployment of Azure Environment: We set up the migration tool in your Azure environment. Throughout the migration process, the data never leaves your environment, guaranteeing security and privacy.
- Migration of Content: We move your Workplace content to Viva Engage and integrate it with Teams, SharePoint, and OneDrive. By taking this step, you can make sure that your communication moves smoothly between platforms.
- Data Archiving: During the migration process, we safely store your data, keeping crucial documents, files, and correspondence for later use.
Phase 3: ACM Support – Training & Adoption
The smooth and efficient adoption of the new platform by your staff is guaranteed by effective change management (ACM).
During this stage:
- Training & Support: To acquaint your staff with Viva Engage, we provide customized training. We also make sure they comprehend how it can enhance their daily communication and procedures.
- Ongoing Support: We offer ongoing assistance to users while they adjust to the new platform in order to address any problems or worries.
- Engagement and Adoption: We keep an eye on engagement levels and offer suggestions for enhancing user adoption.
The Stakes & The Opportunity
Making the switch from Workplace to Viva Engage presents a special combination of opportunities and challenges.
Challenges:
- Data Loss: If migration platforms are not managed properly, there is a chance that important data will be lost. Making sure your data is protected and appropriately stored during the migration process is essential.
- Opposition to Change: Workers may be resistant to switching to a new platform since they are used to Workplace. Here, staff engagement and change management are essential.
- Compliance and Communication: Throughout the migration, HR and internal communication teams must make sure that all legal and regulatory requirements are met while maintaining open lines of communication.
Opportunities:
Improved Worker Engagement: By integrating with Microsoft 365, Viva Engage can simplify procedures and make communication simpler.
Simplified Collaboration: With Viva Engage’s communities, targeted announcements, and collaboration tools, teams can operate more efficiently.
Future-Proofing: By implementing Viva Engage, you are coordinating your business’s communications and culture with a Microsoft product that is always changing.
Cost to Migrate from Workplace to Viva Engage
“How much does it cost to migrate from Workplace from Meta to Viva Engage?” is one of the first things that many organizations ask.
The following variables will affect the migration costs:
The organization’s size: Costs may rise as an organization’s size increases since more data and content will need to be moved.
Customization: The price may increase if your company needs particular integrations or adjustments.
Consultation and Support: Professional migration services, can assist reduce the likelihood of interruptions and guarantee an effective migration for your company. Generally speaking, consultation rates vary from $10,000 to $50,000 based on how complicated the migration is.
Additional training and change management may be necessary to ensure a seamless transition; these services can range in price from $5,000 to $25,000.
The entire cost of migration, including consultation, data transfer, platform configuration, and training, is typically between $20,000 and $75,000 for enterprises.
*This is only a rough estimate, though, and the actual cost will vary depending on your organization’s particular requirements.
In order to guarantee that your Viva Engage move is smooth, economical, and in line with your corporate objectives, PSSPL provides customized migration solutions.
The Timeline – A Plan for Your Migration
For companies that are still using Meta’s Workplace, time is running out. This is the official Workplace sunset timeline from Meta:
Through August 31, 2025: As usual. Use this time to get ready. Investigate your options and begin backing up important information.
Read-only mode from September 1, 2025, to May 31, 2026. Workplace will go to read-only mode, which will prevent collaboration and new posts but allow you to still access and export your data. This is your final opportunity to change.
July 1, 2026: Complete closure. Every instance of Workplace will be erased forever.
How PSSPL Can Help?
Although switching from Workplace to Viva Engage may seem intimidating, PSSPL can assist. From the first planning stages to the training and complete deployment, we will help you every step of the way. Our knowledgeable staff will make sure your switch to Viva Engage is easy, quick, and economical.
To begin your relocation process and make sure your company stays engaged, connected, and cooperative regardless of where your staff works, get in touch with PSSPL right now.
Start Your Migration Journey with PSSPL
Plan your transition from Workplace to Viva Engage in advance rather than at the last minute. To talk about your needs, ask questions, and begin your journey to a smooth transition, get in touch with us right now.
